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Administrative Assistant/Receptionist

  • April 3, 2017
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Website inkasvehicles INKAS® Armored Vehicle Manufacturing

INKAS® Armored Vehicle Manufacturing is a Canadian firm that specializes in design and production of a wide variety of armored vehicles, cars, and armored trucks. Luxury armored cars, armored SUV's, Cash Transit Vehicles and Tactical Armored Vehicles used by Law Enforcement Agencies all over the world. With multiple facilities all over the world, INKAS® aims to please every customer with its maximal efficiency, organized deployment and superior technical abilities.

The Receptionist is responsible for answering and redirecting calls as necessary, checking-in visitors, sorting and redirecting mail, scheduling meetings and assisting with other administrative duties as assigned. Will be reporting to CEO.

 

PRIMARY RESPONSIBILITIES

  • Answer phone calls; sort incoming mail; take care of the visitors; receive courier packages;
  • Maintain files and databases, maintain internal company portal, schedule appointments and meetings, perform data entry as needed;
  • Make travel arrangements for Company workers, arrange Visa applications if required;
  • Responsible for arranging shipping documents on a daily basis (Canada, US and worldwide);
  • Administer Company’s printing orders (handbooks, brochures, business cards, stamps, etc.)
  • Order and monitor office and cleaning supplies
  • Other duties as directed by Manager

 

KNOWLEDGE AND SKILL REQUIREMENTS

  • 1-2 years of experience in a similar role; Diploma/Certification in a related field of study preferred
  • Proficient in Microsoft Office: Word, Excel, Powerpoint, Outlook, etc
  • Excellent communication and written skills
  • Excellent Customer Service Skills
  • Ability to partner will all levels of the organization
  • Excellent attention to detail and problem-solving skills
  • Experience defining problems, collecting data, establishing facts, and drawing valid conclusions
  • Ability to work both independently and in a team environment

 

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